Best Quoting Software for Small Business (2026)
If you still build quotes in a spreadsheet or word processor, you are leaving time and money on the table. The right quoting software helps small businesses send polished quotes in minutes, track responses, and convert wins into invoices automatically.
What to look for in quoting software
Not every quoting application is built the same. For a small business, prioritise these features:
- Ease of use — you should be able to create your first quote within minutes.
- Mobile apps — essential if you quote on-site or in the field.
- Templates & saved items — reuse common line items and pricing.
- Online acceptance & e-signature — faster sign-off, fewer chasing emails.
- Quote-to-invoice — turn an accepted quote into an invoice in one click.
- Accounting integration — sync with Xero, MYOB or QuickBooks.
How much does it cost?
Most quoting applications cost between AUD $10 and $60 per user per month. Many include a free plan or trial, so test two or three before committing.
Free vs paid
Free quoting software is great for sole traders sending a handful of quotes a month. As volume grows, paid plans unlock automation, reporting and integrations that quickly pay for themselves.
How to choose
Shortlist tools that match your industry, run a real quote through each trial, and check that it integrates with your existing accounting tool. The best quoting software is the one your team will actually use every day.
Compare quoting features
See the full checklist of what good quoting software should do.
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